The International Consultations Group for Studies is looking to hire a full-time executive secretary

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We are hiring!! 📢📢

The International Consultations Group for Studies is looking to hire a full-time executive secretary.

Location: Al-Maadi, Cairo – Egypt

Deadline: 25.12.2021

Job description:

The executive secretary should support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. As manager’s assistant, you will serve as the first point of contact for internal and external parties contacting the manager.

Main Responsibilities:

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.

 Job requirement:

  • Obtain a university degree, preferably, in social sciences, business administration or relative field.
  • Proven experience as executive secretary or similar administrative role.
  • Intermediate level of English & French (Speaking and writing)- Level B2
  • Proficient in MS Office and “back-office” software (e.g., ERP)
  • In depth knowledge of office management and basic accounting procedures.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.

If you are interested, send an email with your CV. (in Arabic & English) to [email protected]  

 

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